Adds the invitee to the KlickTipp subscriber list, associating them with the relevant booking details. In this step an array of the guests email addresses is saved in the record to navigate guest cancellations. In case of cancellations Calendly does not provide an array of guests and therefore this information needs to be read from the invitee record.

Adds guests to the KlickTipp subscriber list for the associated booking.

Handles cancellations by removing guests from the subscriber list in KlickTipp.

Handles cancellations by removing the invitee from the subscriber list in KlickTipp.

Splits the guests into individual items for processing their bookings.

Splits the guests into individual items for processing their cancellations.

Validates if there are any guests associated with the booking to process them separately.

Writes "null" into the field which saves the array of the guests email addresses to prevent errors when rebooking.

This node triggers the workflow whenever an event is booked or canceled in Calendly.

Formats the timestamps provided by Calendly so they are within the format that KlickTipp expects. UNIX Timestamps for date and date&time values and the time fields expects to receive the time in amounts of seconds since midnight.

Validates if an event booking or cancellation is being processed.

Prepares the guest data for subscription into KlickTipp during booking.

Prepares the guest data for subscription removal in KlickTipp during cancellations.

Validates if there are guest email addresses within the result of the subscription process of the invitee cancellation so that the cancellations can be transmitted as well. Since Calendly does not provide a list of guests upon cancellation we store this information inside the invitee contact in KlickTipp and read it out.

This node checks whether the cancellation is due to a rescheduling of the original booking or not. In case it is a rescheduling, we are not overwriting the string of guest email addresses within the invitee record.

If no guest E-Mail Addresses were found inside the invitee record there are no guest cancellations that must be processed as there were no guests involved in the original event booking.

Introduction

This workflow streamlines the integration between Calendly and KlickTipp, managing bookings and cancellations dynamically while ensuring accurate data transformation and seamless synchronization. Input data is validated and formatted to meet KlickTipp’s API requirements, including handling guests, rescheduling, and cancellations.

Benefits

• Improved scheduling management: Automatically processes bookings and cancellations in Calendly, saving time and reducing errors. Contacts are automatically imported into KlickTipp and can be used immediately, saving time and increasing the conversion rate.
• Automated processes: Experts can start workflows directly, such as welcome emails or course admissions, reducing administrative effort.
• Error-free data management: The template ensures precise data mapping, avoids manual corrections, and reinforces a professional appearance.

Key Features

• Calendly Trigger: Captures booking and cancellation events, including invitee and guest details.
• Data Processing: Validates and standardizes input fields:
  • Converts dates to UNIX timestamps for API compatibility.
  • Processes guests dynamically, splitting guest emails into individual records.
  • Validates invitee email addresses to ensure accuracy.
• Subscriber Management in KlickTipp: Adds or updates invitees and guests as subscribers in KlickTipp. Supports custom field mappings such as:
  • Invitee information: Name, email, booking details.
  • Event details: Start/end times, timezone, and guest emails.
• Error Handling: Differentiates between cancellations and rescheduling, preventing redundant or incorrect updates.

Setup Instructions

1. Install the required nodes:
   • Ensure the KlickTipp community node and its dependencies are installed.
2. Authenticate your Calendly and KlickTipp accounts.
3. Pre-create the following custom fields in KlickTipp to align with workflow requirements.
4. Open each KlickTipp node and map the fields to align with your setup.

Testing and Deployment

1. Test the workflow by triggering a Calendly event.
2. Verify that the invitee and guest data is updated accurately in KlickTipp.

• Customization: Adjust field mappings within KlickTipp nodes to match your specific account setup.

subscribe subscriber klicktipp and split out guest bookings and split out guest cancellations

Purpose and structure

This folder contains the subscribe subscriber klicktipp and split out guest bookings and split out guest cancellations workflow. Its executable nodes use calendlyTrigger, if, klicktipp, noOp, set, splitOut. The table and connection map below are derived from the JSON, not an inferred guarantee of behavior.

Setup

Import inactive. Configure your own credentials and replace REPLACE_WITH_* values. Review external destinations and Code nodes before running.

Entry points

New Calendly event

Verification

Sanitized source candidate; not runtime-tested. This overview is generated from node metadata. Read the folder README for the connection map, credential types, and license.

Attribution

https://github.com/Zie619/n8n-workflows/blob/94007c1445d9258a7da116646b79473e7c7c3282/workflows/Calendly/0660_Calendly_Noop_Create_Triggered.json MIT; preserve source notices.